Data & AI Use Policy

1. What our AI does

The Services use AI to assist hiring teams, including: real-time interviewer suggestions and observations; transcription of interview audio; summaries and “key moments”; evaluation signals and scores; and post-interview feedback and recommendations. These features are designed to support human evaluators, not to replace them.

2. Data processed by AI

To produce these outputs, the Services may send the following to AI providers:

• interview transcripts (derived from audio via speech-to-text);
• code, terminal output, debugger state, and collaborative whiteboard/diagram content;
• candidate–AI-assistant chat and interviewer notes;
• interaction and integrity signals (such as activity and proctoring events) where enabled; and
• contextual data such as the job description, role, and evaluation rubric provided by the Customer.

We take measures to reduce prompt-injection and to bound the data sent. AI processing occurs through third-party model providers under contractual terms; their handling of data is governed by their agreements with us.

3. No guarantee; human review required

AI outputs may be inaccurate, incomplete, biased, or otherwise unreliable, and must not be used as the sole basis for any decision. You are solely responsible for independently reviewing AI outputs and for any decision you make. AtlasHire does not warrant that AI outputs are accurate, fair, unbiased, or suitable for any purpose, and disclaims liability for decisions made using them, as further described in our Terms of Service.

4. Automated employment decisions and fairness

Some jurisdictions regulate automated employment decision tools and AI in hiring (for example, bias-audit, notice, and opt-out requirements). The Customer is responsible for determining whether and how to use AI features in compliance with these laws, including conducting any required bias audits, providing candidate notices and disclosures, honoring opt-outs, and offering alternatives or accommodations.AtlasHire provides configuration options (including the ability to record candidate AI and recording consent decisions) but does not assume the Customer’s legal obligations.

5. Consent and candidate choices

The Services support recording-consent and AI-evaluation consent decisions before an interview begins. The Customer is responsible for presenting accurate disclosures and collecting valid consent, and for honoring a candidate’s decision to opt out where required. Candidates should direct questions about how their data is used to the organization that invited them.

6. Improving the Services

We may use data to operate, secure, troubleshoot, and improve the Services, including by creating aggregated or de-identified data and analytics that do not identify any individual. We do not sell personal information. Where we use third-party model providers, we rely on their commitments regarding the use of customer data; we do not authorize them to use Customer Content to train their foundation models except as permitted by our agreements with them or your instructions.

7. Limiting AI processing

Customers can influence the scope of AI processing through product settings and consent configuration, and by choosing which features to enable. If a candidate opts out where the Customer has enabled opt-outs, the Customer should adjust the interview accordingly. For questions about AI data use, contact privacy@atlashire.ai.

8. Changes

We may update this policy as our AI features evolve. Material changes are indicated by the Effective date above, and continued use constitutes acceptance.